Legal
Privacy Policy
Last updated: 1 October 2026
1. Who We Are
Vanguard Meridian Clinical (“we”, “us”, “our”) is a specialist healthcare recruitment consultancy operating in the United Kingdom. We act as a data controller in respect of the personal data we process about candidates, clients, and website visitors.
If you have any questions about this policy or wish to exercise your data rights, please contact us at: [email protected]
2. The Data We Collect
We collect name, contact details, CV and employment history, professional registrations, right-to-work documentation, DBS check results, and role preferences from candidates. For clients, we collect business contact details and organisational information. For website visitors, we collect anonymised usage data (with consent) and form submissions.
3. How We Use Your Data
We use your data to match candidates to suitable roles, submit profiles to client organisations (with notification), conduct compliance checks, respond to enquiries, send relevant job alerts, and improve our website via analytics (with consent).
| Purpose | Lawful Basis |
|---|---|
| Matching candidates to suitable roles | Legitimate interests / Contract performance |
| Submitting candidate profiles to client organisations | Legitimate interests (with candidate notification) |
| Compliance checks (right to work, DBS, professional registration) | Legal obligation |
| Processing sensitive health data for occupational health purposes | Explicit consent |
| Responding to enquiries and providing recruitment services | Contract performance / Legitimate interests |
| Sending relevant job alerts and recruitment updates | Legitimate interests (candidates may opt out at any time) |
| Analytics to improve our website | Consent (via cookie banner) |
4. Who We Share Your Data With
We may share your data with client healthcare organisations, background screening providers, professional registration bodies, IT service providers under data processing agreements, and regulatory authorities where required by law. We do not sell your personal data to third parties.
5. International Transfers
We process your data within the United Kingdom and the European Economic Area. Where data is transferred outside these areas, we ensure appropriate safeguards are in place, such as UK adequacy regulations or standard contractual clauses.
6. How Long We Keep Your Data
Active candidates: up to 3 years after last contact. Placed candidates: up to 7 years following placement. Client contacts: up to 3 years after last contact. Enquiry data: up to 2 years. Analytics data: typically 14 months.
7. Your Rights
Under UK GDPR, you have the right to access, rectify, erase, restrict, and port your personal data, and to object to processing based on legitimate interests. To exercise these rights, email [email protected]. You may also lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk. ico.org.uk
8. Cookies
We use cookies to operate our website and, with your consent, to analyse site usage. For full details, please see our Cookie Policy.
9. Security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. Access to personal data is restricted to authorised personnel only.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The last updated date at the top of this page will reflect any changes. We encourage you to review this policy periodically.